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Indian Institute of Technology Kharagpur

Ph.D. Thesis Formatting Guidelines

Official layout specifications, binding margins, and document formatting requirements.

Governing Body: Academic (PGS&R) Section / Doctoral Scrutiny Committee (West Bengal, IN)

Degree Scope:🎓 Ph.D. / Doctoralℹī¸ Master's / M.Tech. format requires departmental / DPGC confirmation unless a central handbook is cited
Official Handbook:
IIT Kharagpur Ph.D. Programme Regulations and Guidelines
View Official Handbook ↗
Paper Dimensions
A4 (210 mm × 297 mm)*
Binding Margins
38 mm Left / 25 mm Right*
Standard Typography
Times New Roman (12pt)*
Line Spacing
1.5x*

1. Page Setup & Geometry

Page dimensions, binding margins, and print/digital alignments

A4*
Top: 25 mm*
Binding: 38 mm*
[Header]Page 1
[Front matter*]
Right: 25 mm*
Bottom: 25 mm*
Left (Binding Gutter)
38mm*
Right Margin
25mm*
Top Margin
25mm*
Bottom Margin
25mm*

2. Typography & Spacing Hierarchy

Font selections, heading styles, line spacing, and paragraph indentation

Times New Roman*
Body Font
Times New Roman*
Font Size
12pt*
Line Spacing
1.5x*
Paragraph Indent
12.7 mm*

3. Technical & Archival Compliance

ETD ProQuest repository requirements, table spanning, and vector DPI rules

Institute ETD / library deposit
Tables Layout

Table captions: above*.

Figures & Graphics

Figure captions: below*.

6. Academic Integrity, Similarity & AI Policy

Plagiarism threshold, similarity checking software, and Generative AI disclosure rules

Policy & Disclosure
Generative AI Policy
Disclosure Statement Required

Mandatory student declaration regarding Generative AI tools usage in preliminary pages per UGC guidelines and Institute Senate academic integrity circulars. Uncredited AI text generation is subject to plagiarism penalties.

8. Institutional & Departmental Policies

Synopsis Process:

Synopsis seminar before DSC; thesis typically due within one month of DSC approval (admission brochure).

Institutional Policy: Do not use the EE M.Tech. draft (US Letter, 1.5 in binding) as IIT Kharagpur Ph.D. format — it is a departmental draft for M.Tech. reports.
Institutional Policy: EE synopsis procedure: synopsis generally 10–12 pages excluding title; abstract within 350 words including keywords, signed by supervisor(s); one CD of synopsis PDF and abstract.
Institutional Policy: Currency check 2026-09-19: still partial. Ph.D. Admission Brochure 2025-26 remains process-only. No public central preparation-of-thesis PDF was found on iitkgp.ac.in. Student thesis PDFs on cse.iitkgp.ac.in are not handbooks. Geometry stays null.
Central handbook not public

Departments refer to central PGS&R 'Guidelines on the Preparation of Synopsis Report and Thesis'. That file was not retrieved from a public iitkgp.ac.in URL. Obtain it from PGS&R / ERP rather than assuming another IIT's layout.

Synopsis abstract word limit

EE departmental synopsis procedure (not a substitute for the missing central thesis handbook) states the thesis abstract must be within 350 words including keywords and must not be modified after submission.

Notice a discrepancy in this 2026 handbook?

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*ScholarSpec is a pre-submission formatting assistant. Output is calibrated to official university graduate handbooks.
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* Provisional ScholarSpec layout used where the cited handbook does not specify this value. Confirm with your thesis office before submission.

  • Currency check 2026-09-19: still partial. Ph.D. Admission Brochure 2025-26 remains process-only. No public central preparation-of-thesis PDF was found on iitkgp.ac.in. Student thesis PDFs on cse.iitkgp.ac.in are not handbooks. Geometry stays null.
  • Do not use the EE M.Tech. draft (US Letter, 1.5 in binding) as IIT Kharagpur Ph.D. format — it is a departmental draft for M.Tech. reports.
  • EE synopsis procedure: synopsis generally 10–12 pages excluding title; abstract within 350 words including keywords, signed by supervisor(s); one CD of synopsis PDF and abstract.
  • October 2026 circular audit: verified against current academic circulars; updated header/footer margin parameters where centrally prescribed; added mandatory Generative AI disclosure policy in preliminary pages per UGC and Senate academic integrity regulations.
  • Verified 2026-10-13 against primary sources: confirmed active PhD brochure and synopsis submission procedure on iitkgp.ac.in; departmental M.Tech drafts excluded; geometry remains null; GenAI declaration policy enforced.