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Indian Institute of Technology Roorkee

Ph.D. Thesis Formatting Guidelines

Official layout specifications, binding margins, and document formatting requirements.

Governing Body: Dean of Academic Affairs (Uttarakhand, IN)

Degree Scope:🎓 Ph.D. / Doctoralℹ️ Master's / M.Tech. format requires departmental / DPGC confirmation unless a central handbook is cited
Official Handbook:
Ph.D. Regulations 2026 — Appendix B Specifications for Thesis
View Official Handbook ↗
Paper Dimensions
custom (210 mm × 280 mm)
Binding Margins
3.5 cm Left / 1.25 cm Right
Standard Typography
Times New Roman (12pt)*
Line Spacing
1.5x

1. Page Setup & Geometry

Page dimensions, binding margins, and print/digital alignments

custom
Top: 2.5 cm
Binding: 3.5 cm
[Header]Page 1
[Front matter*]
Right: 1.25 cm
Bottom: 1.25 cm
Left (Binding Gutter)
3.5cm
Right Margin
1.25cm
Top Margin
2.5cm
Bottom Margin
1.25cm
Margin Specification: Appendix B §2: typed on both sides with 1.5 spacing; margin 3.5 cm on the left, 2.5 cm on the top, and 1.25 cm on the right and bottom. Paper 21 cm × 28 cm, 100 gsm.

2. Typography & Spacing Hierarchy

Font selections, heading styles, line spacing, and paragraph indentation

Times New Roman*
Body Font
Times New Roman*
Font Size
12pt*
Line Spacing
1.5x
Paragraph Indent
12.7 mm*

3. Technical & Archival Compliance

ETD ProQuest repository requirements, table spanning, and vector DPI rules

Institute ETD / library deposit
Tables Layout

Table captions: above*.

Figures & Graphics

Figure captions: below*.

4. Preliminary Pages Checklist & Order

Strict graduate school ordering, title page numbering suppression, and Roman pagination

Mandatory Sequence
  1. 1
    Copyright pageMandatory
    Pagination: unspecified
    Requirement: On a separate page on the left side at the beginning: © INDIAN INSTITUTE OF TECHNOLOGY ROORKEE, 20_ ALL RIGHTS RESERVED
  2. 2
    Title pageMandatory
    Pagination: unspecified
    Requirement: Thesis title in capital words, 12 pt bold Times New Roman. Must include student name and enrollment number.
  3. 3
    Declaration by the candidate and the supervisor(s)Mandatory
    Pagination: unspecified
    Requirement: Includes mandatory student declaration on original research conduct and disclosure of Generative AI tools usage.
  4. 4
    AbstractMandatory
    Pagination: unspecified
    Requirement: Not exceeding 1500 words.
  5. 5
    AcknowledgementMandatory
    Pagination: unspecified
  6. 6
    List of abbreviationsOptional / If Applicable
    Pagination: unspecified
  7. 7
    Table of contentsMandatory
    Pagination: unspecified
  8. 8
    List of Figures and TablesOptional / If Applicable
    Pagination: unspecified

5. Physical Binding & Cover Specifications

Official cover colors, lettering, spine text, and archival copy binding

Final Archival Copy
Cover Color
Green

Card sheet paper of 18.6 kg ream weight; size 22 cm × 29 cm; name, degree and year in bold on the cover.

Lettering & Tooling
Gold

Spine Lettering: Name of the candidate, the degree and the year printed in gold on the bound edge.

Examination Copy
spiral
Final Archival Copy
card sheet soft

6. Academic Integrity, Similarity & AI Policy

Plagiarism threshold, similarity checking software, and Generative AI disclosure rules

Policy & Disclosure
Plagiarism Certificate Required
Required with Submission

All Ph.D. theses should go through a similarity check and an AI-usage check. Appendix C exclusions include quoted material, matches up to 20 words, permissioned figures/tables, student publications from the thesis, and bibliography.

Generative AI Policy
Disclosure Statement Required

Mandatory student declaration regarding Generative AI tools usage in preliminary pages per UGC guidelines and Institute Senate academic integrity circulars. Uncredited AI text generation is subject to plagiarism penalties.

7. Institutional Declarations & Certificates

Signed certificates, declarations, and copyright statements named in the handbook

Forms
Declaration by the candidate and the supervisor(s)Required

Signatories: Candidate, Supervisor(s)

Chapter Opening & Print Setup

Chapter start placement, top margin drops, single vs double-sided print, and paper weight

Layout
Printing Format
Double-Sided Printing (Mandatory)
Paper Weight
100 GSM

8. Institutional & Departmental Policies

Copyright Page:

© INDIAN INSTITUTE OF TECHNOLOGY ROORKEE, 20_ ALL RIGHTS RESERVED on a separate left-side page at the beginning.

Abstract Limit:

Abstract of the thesis not exceeding 1500 words.

Institutional Policy: Master's dissertation geometry is not verified from Appendix B (Ph.D. Regulations). Do not assume the same 21×28 cm sheet for M.Tech. without a departmental/DAA source.
Non-A4 paper size

Do not substitute ISO A4. Examination copy is 21 cm × 28 cm, 100 gsm; post-viva hard-bound size is 22 cm × 29 cm.

Bilingual administrative form

The thesis-submission form asks for the student name and thesis title in English and Hindi/Devanagari. Appendix B still requires the thesis itself in English.

Green hard-bound cover

After viva-voce: hard bound in card sheet of 18.6 kg ream weight, green colour, name/degree/year in bold on the cover and in gold on the bound edge. Initial submission is spiral bound.

Notice a discrepancy in this 2026 handbook?

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*ScholarSpec is a pre-submission formatting assistant. Output is calibrated to official university graduate handbooks.
Editorial Tutorials & Standards

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* Provisional ScholarSpec layout used where the cited handbook does not specify this value. Confirm with your thesis office before submission.

  • Currency check 2026-09-19: still current. Academic Regulations page still lists New Ph.D. Rules and Regulations-2026 (https://iitr.ac.in/Academics/static/PhD/PhD_Regulations_2026.pdf; Last-Modified 6 May 2026). No 2027 replacement. CSE departmental templates are not used as institute-wide specs.
  • Paper size is 21 cm × 28 cm (not ISO A4 21.0 × 29.7 cm). Final hard-bound size is 22 cm × 29 cm, green cover.
  • Standalone Specification-for-Thesis PDF is behind the Ph.D. forms portal; Appendix B of the public 2026 Regulations is the cited source.
  • October 2026 circular audit: verified against current academic circulars; updated header/footer margin parameters where centrally prescribed; added mandatory Generative AI disclosure policy in preliminary pages per UGC and Senate academic integrity regulations.
  • Verified 2026-10-13 against primary sources: confirmed active IIT Roorkee PhD Regulations 2026 for custom 21x28 cm dimensions, 3.5/1.25 cm margins, 1.5x line spacing, 1500-word abstract limit, and mandatory GenAI declaration.