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National Institute of Technology Warangal

Ph.D. Thesis Formatting Guidelines

Official layout specifications, binding margins, and document formatting requirements.

Governing Body: Academic Section / Senate (Telangana, IN)

Degree Scope:🎓 Ph.D. / Doctoralℹ️ Master's / M.Tech. format requires departmental / DPGC confirmation unless a central handbook is cited
Official Handbook:
137th Senate minutes (19 Dec 2024) Annexure-II — Guidelines for Preparation of Synopsis and Thesis
View Official Handbook ↗
Paper Dimensions
custom (215 mm × 280 mm)
Binding Margins
3.75 cm Left / 2.5 cm Right
Standard Typography
Times New Roman (12pt)
Line Spacing
1.5x

1. Page Setup & Geometry

Page dimensions, binding margins, and print/digital alignments

custom
Top: 2.5 cm
Binding: 3.75 cm
[Header]Page 1
[Front matter]
Right: 2.5 cm
Bottom: 2.5 cm
Left (Binding Gutter)
3.75cm
Right Margin
2.5cm
Top Margin
2.5cm
Bottom Margin
2.5cm
Margin Specification: 3.75 cm (1½ in) on the binding edge; 2.5 cm (1 in) on the other sides. Text including headings, figures, tables, and notes (excluding page numbers) must stay in the page area. Examination and final copies are printed on both sides.

2. Typography & Spacing Hierarchy

Font selections, heading styles, line spacing, and paragraph indentation

Times New Roman
Body Font
Times New Roman
Font Size
12pt
Line Spacing
1.5x
Paragraph Indent
12.7 mm*
Approved Typefaces:Times New Roman
Spacing Exceptions: Main text line spacing must be between 1.5 and 2.0; ScholarSpec stores the 1.5 floor. Single spacing for quotations, abstract, declaration, thesis approval, figure captions, table titles, figure legends, footnotes, and references.

3. Technical & Archival Compliance

ETD ProQuest repository requirements, table spanning, and vector DPI rules

Institute ETD / library deposit
Tables Layout

Table captions: above.

Figures & Graphics

Figure captions: below.

4. Preliminary Pages Checklist & Order

Strict graduate school ordering, title page numbering suppression, and Roman pagination

Mandatory Sequence
  1. 1
    Cover and first inner pageMandatory
    Pagination: unspecified
  2. 2
    Approval of the Viva-Voce BoardMandatory
    Pagination: roman visible
  3. 3
    Certificate by the Supervisor(s)Mandatory
    Pagination: roman visible
  4. 4
    Declaration by the StudentMandatory
    Pagination: roman visible
    Requirement: Includes mandatory student declaration on original research conduct and disclosure of Generative AI tools usage.
  5. 5
    AcknowledgementsMandatory
    Pagination: roman visible
    Requirement: Preferably limited to one page.
  6. 6
    List of Symbols and AbbreviationsMandatory
    Pagination: roman visible
  7. 7
    AbstractMandatory
    Pagination: roman visible
    Requirement: 350 words; keywords follow.
  8. 8
    ContentsMandatory
    Pagination: roman visible

5. Physical Binding & Cover Specifications

Official cover colors, lettering, spine text, and archival copy binding

Final Archival Copy
Examination Copy
soft bound
Final Archival Copy
hard bound
Note: Initial copies soft-bound, double-sided. Final copies after viva hard-bound, double-sided.

6. Academic Integrity, Similarity & AI Policy

Plagiarism threshold, similarity checking software, and Generative AI disclosure rules

Policy & Disclosure
Similarity Check Tool
Turnitin or Institute-suggested comparable software

Threshold: Similarity should not exceed 20% excluding papers published by the candidate

Plagiarism Certificate Required
Required with Submission

Ph.D. Regulations 2024-25 plus Anti-Plagiarism Policy 2024 Annexures I–III.

Generative AI Policy
Disclosure Statement Required

Mandatory student declaration regarding Generative AI tools usage in preliminary pages per UGC guidelines and Institute Senate academic integrity circulars. Uncredited AI text generation is subject to plagiarism penalties.

7. Institutional Declarations & Certificates

Signed certificates, declarations, and copyright statements named in the handbook

Forms
Approval of the Viva-Voce BoardRequired

Signatories: DSC members, Supervisor, External Examiner, Chairman DSC

Unsigned at initial submission; original signatures on the final copy.

Certificate by the Supervisor(s)Required

Signatories: Supervisor

“The thesis is a record of bona fide work done under their supervision and is considered worthy of submission for the Ph.D. degree.”

Declaration by the StudentRequired

Signatories: Student

Chapter Opening & Print Setup

Chapter start placement, top margin drops, single vs double-sided print, and paper weight

Layout
Chapter Start
Recto (Odd-Numbered Page)

A new chapter always starts on an odd-numbered page. If a chapter ends on an odd page, the verso stays blank.

Printing Format
Double-Sided Printing (Mandatory)

8. Institutional & Departmental Policies

Hard Copy Binding:

Soft-bound examination copies; hard-bound final copies with spine title, name, year.

Mandatory Preliminaries:

Unsigned viva approval at first submission; supervisor certificate; student declaration; 350-word abstract.

Institutional Policy: Geometry is transcribed from 137th Senate Annexure-II, not from another NIT or IIT.
Institutional Policy: Currency check 2026-09-19: Dec 2024 Senate guidelines remain the cited layout authority.
Custom paper size (not ISO A4)

The Senate annexure calls the leaf A4 but states 21.5 cm × 28 cm (8½ × 11 in). ScholarSpec stores that as custom paper, not ISO 210 × 297 mm.

Chapters start on odd pages

Double-sided copies start each chapter on an odd-numbered (right-hand) page. A blank verso may be required.

Line spacing 1.5× to 2.0×

The handbook permits main-text spacing between 1.5 and 2.0. ScholarSpec applies 1.5× (the stated floor) unless you set a denser value in Word.

Notice a discrepancy in this 2024 handbook?

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*ScholarSpec is a pre-submission formatting assistant. Output is calibrated to official university graduate handbooks.
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* Provisional ScholarSpec layout used where the cited handbook does not specify this value. Confirm with your thesis office before submission.

  • Currency check 2026-09-19: 137th Senate (19 Dec 2024) approved the synopsis/thesis guidelines. Ph.D. Regulations 2024-25 still point scholars to download thesis-preparation guidelines from the Institute Ph.D. page.
  • Paper is labelled A4 but given as 21.5 cm × 28 cm (8½ × 11 in). Those figures are not ISO A4 (210 × 297 mm) and are stored as custom — transcribed from the Senate annexure, not from another campus.
  • October 2026 circular audit: verified against current academic circulars; updated header/footer margin parameters where centrally prescribed; added mandatory Generative AI disclosure policy in preliminary pages per UGC and Senate academic integrity regulations.
  • Verified 2026-10-13 against primary sources: confirmed active NIT Warangal 137th Senate annexure for custom 21.5x28 cm dimensions, 3.75/2.5 cm margins, 1.5x spacing, 350-word abstract limit, and GenAI student declaration.