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Queen's University at Kingston

Ph.D. Thesis & Master's Thesis Formatting Guidelines

Official layout specifications, binding margins, and document formatting requirements.

Governing Body: School of Graduate Studies and Postdoctoral Affairs (ON, CA)

Degree Scope:🎓 Ph.D. / Doctoral📚 Master's / M.Tech. (central handbook)
Official Handbook:
Queen's SGSPA Thesis Formatting Resources & Standards for Graduate Theses
View Official Handbook ↗
Paper Dimensions
Letter (8.5 in × 11.0 in)
Binding Margins
1 in Left / 1 in Right
Standard Typography
Times New Roman (12pt)
Line Spacing
Double Spaced (2.0x)

1. Page Setup & Geometry

Page dimensions, binding margins, and print/digital alignments

Letter
Top: 1 in
Binding: 1 in
[Header]Page 1
[Front matter]
Right: 1 in
Bottom: 1 in
Left (Binding Gutter)
1in(2.54 cm)
Right Margin
1in(2.54 cm)
Top Margin
1in(2.54 cm)
Bottom Margin
1in(2.54 cm)
Margin Specification: At least 1.0 in (2.5 cm) on all sides.

2. Typography & Spacing Hierarchy

Font selections, heading styles, line spacing, and paragraph indentation

Times New Roman
Body Font
Times New Roman
Font Size
12pt
Line Spacing
Double Spaced (2.0x)
Paragraph Indent
0.5 in
Approved Typefaces:Times New RomanArialCalibri
Spacing Exceptions: Single-space block quotes, footnotes, tables, and bibliography items.

3. Technical & Archival Compliance

ETD ProQuest repository requirements, table spanning, and vector DPI rules

ETD / ProQuest Ready
Tables Layout

Table captions: above.

Figures & Graphics

Figure captions: below. Colour photography minimum 300 DPI.

Math & Formulae

Right-aligned equation numbers (chapter.seq). Preserves native MathML and Word equation blocks.

Archival Preservation

Library ETD guideline: PDF/A-1b (Note: ScholarSpec formats submission-ready Word .docx documents; export to PDF/A upon final committee approval).

4. Preliminary Pages Checklist & Order

Strict graduate school ordering, title page numbering suppression, and Roman pagination

Mandatory Sequence
  1. 1
    Title PageMandatory
    Pagination: suppressed counted
  2. 2
    AbstractMandatory
    Pagination: roman visible
  3. 3
    Statement of Originality and Disclosure of Use of Artificial IntelligenceMandatory
    Pagination: roman visible
  4. 4
    Co-Authorship StatementOptional / If Applicable
    Pagination: roman visible
  5. 5
    AcknowledgementsOptional / If Applicable
    Pagination: roman visible
  6. 6
    Table of ContentsMandatory
    Pagination: roman visible
  7. 7
    List of TablesOptional / If Applicable
    Pagination: roman visible
  8. 8
    List of FiguresOptional / If Applicable
    Pagination: roman visible

6. Academic Integrity, Similarity & AI Policy

Plagiarism threshold, similarity checking software, and Generative AI disclosure rules

Policy & Disclosure
Generative AI Policy
Disclosure Statement Required

Queen's Senate Policy on Academic Integrity & SGSPA Standards for Graduate Theses.

Chapter Opening & Print Setup

Chapter start placement, top margin drops, single vs double-sided print, and paper weight

Layout
Printing Format
Single or Double-Sided

8. Institutional & Departmental Policies

Mandatory 'Statement of Originality and Disclosure of Use of Artificial Intelligence' in front matter.
Optional United Nations Sustainable Development Goals (SDG) page may follow the abstract.
Electronic thesis submission to QSpace requires Library and Archives Canada (LAC) Non-Exclusive License.

Notice a discrepancy in this 2026 handbook?

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*ScholarSpec is a pre-submission formatting assistant. Output is calibrated to official university graduate handbooks.
Editorial Tutorials & Standards

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  • Verified 2026-10-13 against primary sources: Queen's SGSPA Standards for Graduate Theses 2025 and Thesis Formatting Resources; 1.0 in margins, double spacing, 350-word abstract, mandatory GenAI disclosure in front matter.
  • Consistent 1.0 in (2.5 cm) margins on all sides.
  • Mandatory 'Statement of Originality and Disclosure of Use of Artificial Intelligence' required in front matter.