Home/University Templates/Stanford University
✓ Verified 2026
STAN

Stanford University

Ph.D. Dissertation Formatting Guidelines

Official layout specifications, binding margins, and document formatting requirements.

Governing Body: Office of the Vice Provost for Graduate Education & Student Affairs (CA, US)

Degree Scope:🎓 Ph.D. / Doctoralℹī¸ Master's / M.Tech. format requires departmental / DPGC confirmation unless a central handbook is cited
Official Handbook:
Stanford University Dissertation & Thesis Formatting Guidelines
View Official Handbook ↗
Paper Dimensions
Letter (8.5 in × 11.0 in)
Binding Margins
1.5 in Left / 1 in Right
Standard Typography
Times New Roman (12pt)
Line Spacing
Double Spaced (2.0x)

1. Page Setup & Geometry

Page dimensions, binding margins, and print/digital alignments

Letter
Top: 1 in
Binding: 1.5 in
[Header]Page 1
[Front matter]
Right: 1 in
Bottom: 1 in
Left (Binding Gutter)
1.5in(3.81 cm)
Right Margin
1in(2.54 cm)
Top Margin
1in(2.54 cm)
Bottom Margin
1in(2.54 cm)
Margin Specification: Binding edge (left margin) is 1.5 in; top, bottom, and right margins are 1.0 in. Title page content centered within these margins.

2. Typography & Spacing Hierarchy

Font selections, heading styles, line spacing, and paragraph indentation

Times New Roman
Body Font
Times New Roman
Font Size
12pt
Line Spacing
Double Spaced (2.0x)
Paragraph Indent
0.5 in
Approved Typefaces:Times New RomanArialCalibri
Spacing Exceptions: Single-space block quotes, footnotes, tables, and bibliography items.

3. Technical & Archival Compliance

ETD ProQuest repository requirements, table spanning, and vector DPI rules

ETD / ProQuest Ready
Tables Layout

Table captions: above.

Figures & Graphics

Figure captions: below. Colour photography minimum 300 DPI.

Math & Formulae

Right-aligned equation numbers (chapter.seq). Preserves native MathML and Word equation blocks.

Archival Preservation

Library ETD guideline: PDF/A-1b (Note: ScholarSpec formats submission-ready Word .docx documents; export to PDF/A upon final committee approval).

4. Preliminary Pages Checklist & Order

Strict graduate school ordering, title page numbering suppression, and Roman pagination

Mandatory Sequence
  1. 1
    Title PageMandatory
    Pagination: suppressed counted
  2. 2
    AbstractMandatory
    Pagination: roman visible
  3. 3
    Table of ContentsMandatory
    Pagination: roman visible

6. Academic Integrity, Similarity & AI Policy

Plagiarism threshold, similarity checking software, and Generative AI disclosure rules

Policy & Disclosure
Generative AI Policy
Disclosure Statement Required

Board on Judicial Affairs (BJA) and Office of Community Standards classify generative AI as unpermitted assistance unless explicitly authorized.

Chapter Opening & Print Setup

Chapter start placement, top margin drops, single vs double-sided print, and paper weight

Layout
Printing Format
Single-Sided

Notice a discrepancy in this 2026 handbook?

Help keep Stanford University formatting standards 100% verified for researchers.

Pre-Submission Baseline Assistant

Save 20+ Hours of Manual Formatting

Don't spend days manually tweaking Microsoft Word margins, Roman numeral page breaks, and table headers. ScholarSpec prepares your raw draft to official Stanford University guidelines in seconds.

Format with this Template ➔
✓High-Confidence Letter Margin & Gutter Setup
✓Automated Roman & Arabic Pagination Structure
✓Multi-Page Table Spanning & Header Protection
✓24-Hour Secure Storage & Instant Deletion (Strict Academic Privacy)
*ScholarSpec is a pre-submission formatting assistant. Output is calibrated to official university graduate handbooks.
Editorial Tutorials & Standards

Essential Formatting Guides for Ph.D. Dissertation Writers

Step-by-step tutorials to master academic typography, line numbers, APA tables, and citation integrity.

Formatting4 min read

How to Format 3-Line Academic Tables in Word

APA 7th Edition rules for borderless data presentation without breaking across page splits.

Read Tutorial
Peer Review3 min read

How to Insert Continuous Line Numbers in Word

Turn on continuous line numbering for advisor review while suppressing them on the title page.

Read Tutorial
Troubleshooting5 min read

Fix EndNote & Zotero Field Code Corruption

Safely refresh your bibliography without crashing Word or losing formatted reference markers.

Read Tutorial
Comparison6 min read

Best Thesis Formatting Tools in 2026

Compare Word, Overleaf/LaTeX, and automated compliance engines for dissertation submission.

Read Tutorial
  • Verified 2026-10-13 against primary sources: Stanford Student Services formatting guidelines mandate 1.5 in left margin, 1.0 in top/bottom/right, 0.75 in header/footer distance, double spacing, title page counted as i with pagination starting at iv.
  • Left binding edge margin is 1.5 in; 1.0 in on top, bottom, right.
  • Copyright and signature pages are auto-inserted by Stanford Libraries during filing.
  • Abstract begins on page iv.