Home/University Templates/Western University (University of Western Ontario)
✓ Verified 2026
UWO

Western University (University of Western Ontario)

Ph.D. Thesis & Master's Thesis Formatting Guidelines

Official layout specifications, binding margins, and document formatting requirements.

Governing Body: School of Graduate and Postdoctoral Studies (SGPS) (ON, CA)

Degree Scope:🎓 Ph.D. / Doctoral📚 Master's / M.Tech. (central handbook)
Official Handbook:
Western University SGPS Thesis Regulation Guide & Procedure for Thesis Formats and Content
View Official Handbook ↗
Paper Dimensions
Letter (8.5 in × 11.0 in)
Binding Margins
1.5 in Left / 1 in Right
Standard Typography
Times New Roman (12pt)
Line Spacing
Double Spaced (2.0x)

1. Page Setup & Geometry

Page dimensions, binding margins, and print/digital alignments

Letter
Top: 1 in
Binding: 1.5 in
[Header]Page 1
[Front matter]
Right: 1 in
Bottom: 1 in
Left (Binding Gutter)
1.5in(3.81 cm)
Right Margin
1in(2.54 cm)
Top Margin
1in(2.54 cm)
Bottom Margin
1in(2.54 cm)
Margin Specification: Left binding margin at least 1.5 in (38 mm); top, bottom, and right margins at least 1.0 in (25 mm).

2. Typography & Spacing Hierarchy

Font selections, heading styles, line spacing, and paragraph indentation

Times New Roman
Body Font
Times New Roman
Font Size
12pt
Line Spacing
Double Spaced (2.0x)
Paragraph Indent
0.5 in
Approved Typefaces:Times New RomanArialCalibri
Spacing Exceptions: Single-space block quotes, footnotes, tables, and bibliography items.

3. Technical & Archival Compliance

ETD ProQuest repository requirements, table spanning, and vector DPI rules

ETD / ProQuest Ready
Tables Layout

Table captions: above.

Figures & Graphics

Figure captions: below. Colour photography minimum 300 DPI.

Math & Formulae

Right-aligned equation numbers (chapter.seq). Preserves native MathML and Word equation blocks.

Archival Preservation

Library ETD guideline: PDF/A-1b (Note: ScholarSpec formats submission-ready Word .docx documents; export to PDF/A upon final committee approval).

4. Preliminary Pages Checklist & Order

Strict graduate school ordering, title page numbering suppression, and Roman pagination

Mandatory Sequence
  1. 1
    Title PageMandatory
    Pagination: suppressed counted
  2. 2
    AbstractMandatory
    Pagination: roman visible
  3. 3
    Summary for Lay AudienceMandatory
    Pagination: roman visible
  4. 4
    Co-Authorship StatementOptional / If Applicable
    Pagination: roman visible
  5. 5
    Statement on the use/non-use of Generative Artificial IntelligenceMandatory
    Pagination: roman visible
  6. 6
    AcknowledgementsOptional / If Applicable
    Pagination: roman visible
  7. 7
    Table of ContentsMandatory
    Pagination: roman visible
  8. 8
    List of TablesOptional / If Applicable
    Pagination: roman visible
  9. 9
    List of FiguresOptional / If Applicable
    Pagination: roman visible
  10. 10
    List of AppendicesOptional / If Applicable
    Pagination: roman visible

6. Academic Integrity, Similarity & AI Policy

Plagiarism threshold, similarity checking software, and Generative AI disclosure rules

Policy & Disclosure
Generative AI Policy
Disclosure Statement Required

Western SGPS Procedure for Thesis Formats and Content (https://grad.uwo.ca/academics/thesis/formatting.html).

Chapter Opening & Print Setup

Chapter start placement, top margin drops, single vs double-sided print, and paper weight

Layout
Printing Format
Single or Double-Sided

8. Institutional & Departmental Policies

Mandatory 'Statement on the use/non-use of Generative Artificial Intelligence' in front matter.
Mandatory Summary for Lay Audience section following the Abstract.
No signatures, email addresses, phone numbers, or mailing addresses throughout the thesis, including appendices and CV; all personal identifiers must be redacted.
Electronic submission to Scholarship@Western requires Library and Archives Canada (LAC) Non-Exclusive License.

Notice a discrepancy in this 2026 handbook?

Help keep Western University (University of Western Ontario) formatting standards 100% verified for researchers.

Pre-Submission Baseline Assistant

Save 20+ Hours of Manual Formatting

Don't spend days manually tweaking Microsoft Word margins, Roman numeral page breaks, and table headers. ScholarSpec prepares your raw draft to official Western University (University of Western Ontario) guidelines in seconds.

Format with this Template ➔
✓High-Confidence Letter Margin & Gutter Setup
✓Automated Roman & Arabic Pagination Structure
✓Multi-Page Table Spanning & Header Protection
✓24-Hour Secure Storage & Instant Deletion (Strict Academic Privacy)
*ScholarSpec is a pre-submission formatting assistant. Output is calibrated to official university graduate handbooks.
Editorial Tutorials & Standards

Essential Formatting Guides for Ph.D. Thesis & Master's Thesis Writers

Step-by-step tutorials to master academic typography, line numbers, APA tables, and citation integrity.

Formatting4 min read

How to Format 3-Line Academic Tables in Word

APA 7th Edition rules for borderless data presentation without breaking across page splits.

Read Tutorial
Peer Review3 min read

How to Insert Continuous Line Numbers in Word

Turn on continuous line numbering for advisor review while suppressing them on the title page.

Read Tutorial
Troubleshooting5 min read

Fix EndNote & Zotero Field Code Corruption

Safely refresh your bibliography without crashing Word or losing formatted reference markers.

Read Tutorial
Comparison6 min read

Best Thesis Formatting Tools in 2026

Compare Word, Overleaf/LaTeX, and automated compliance engines for dissertation submission.

Read Tutorial
  • Corrected 2026-10-13 against primary sources: Western Senate Academic Policy Procedures for Thesis Formats and Content (Section 6.4); corrected left binding margin to 1.5 in (38 mm), top/bottom/right 1.0 in (25 mm); line spacing 1.5–2.0x; abstract max 350 words (PhD) / 150 words (Master's); mandatory GenAI statement.
  • Left binding margin at least 1.5 in (38 mm); top, bottom, and right margins at least 1.0 in (25 mm).
  • Front matter requires mandatory 'Statement on the use/non-use of Generative Artificial Intelligence'.
  • All personal signatures, phone numbers, and home addresses must be completely redacted from the final thesis.